Fixed Asset Analyst

1.Property Plant & Equipment Report:

• Prepare accurate PPE report for all the assets to ascertain acquisition cost, depreciation and net book value of assets based on segments, cost centers and General ledger.
• Provide asset report based on assets class and valuation.

2.Asset Verification and Tagging:

Manage verification and tagging of assets for the head office, depots, Sales offices and Dairy development programme locations. Ensure all the assets are well recorded on the system and verify the existence of asset before is finally brought into asset register.

Verification Plan:

• Motor vehicles every year.
• All moving assets every 2 years.
• All assets every 5 years.

3.Spend and new Asset Capitalization:

• Review capex spend in line with budget and capitalize within the month on SAP. Also ensure the AUC GL and AUC clearing accounts are zero after settlement.
• Work with capex team to capitalize new assets acquisition and addition on the SAP after approval.

4. Capex Reporting:

Provide high quality and timely report to help in good decision making for the management and to aid right investment decision.

• Report actual capex spend on Principal tool box (PTB) for the month.
• Prepare special report for projects with huge investment on monthly basis.
• Coordinate Monthly Business Review (MBR) for operations.

5.Business Case Support and Effective Business Partnering

Collaborate with project team to provide right justification for investment, ensure the business cases are well prepared in accordance with corporate guide-lines on Capex.

• Populate the Investment Authorization request (IAR) based on the relevant input and include savings where the investment has savings.

• Follow-up with approval based on investment matrix and upload spend above stipulated amount to Principal tool box (PTB).
• Provide necessary guidance from time to time to partners and management on decisions regarding investment and asset management.

6. Asset Master Data Management:

Maintain assets master data for the entire business:

• Create new asset on SAP and make changes to existing assets after approval.
• Create and make changes for work breakdown structure (WBS).
• maintain and upload budget spend on SAP.

7. Project Post Evaluation:

Prepare a complete project evaluation for all projects ≥ € 3 million. A project evaluation needs to be submitted to the Finance Director of CSC and the Corporate Director Capex & Projects.

• Prepare a project evaluation within 24 months following project completion.
• Post-evaluation needs to be made by means of a specific Word document format and a post-calculation Excel form that can be found in Sherpa;

8.Provide Capex Budget & Outlook:                                                                                                                                 

• Prepare annual budget for PPE movement for all existing assets including proposed new acquisitions for the year.
• Monthly outlook for capex spends to accommodate phasing impact and changes in plan and current realities.  

9. Follow up on controls & others

• Ensure adherence to corporate guide-lines on capex management and ICF control.
• Track capex GIT and make accrual where necessary for equipment in transit.
• Vehicles maintenance cost tracking for Management team (MT) and pool vehicles.
• Coordinate and manage asset disposal on SAP as required.  
• Asset under construction review and capitalize based on plan with plan.

10. Management Information System (MIS)

Provide accurate data and information to support business needs from other departments

11. Others

Participate in ad-hoc tasks or special projects based on business needs

Supply Chain Controlling Manager, Finance Director, Finance Team etc